Music & photoshoots
Plan your music preferences and song requests, and schedule photoshoots around your wedding.
Two more pieces of the plan that are easy to lose track of in email threads: music and photos.
Music
Use the music planner to note your preferences for the day — songs you definitely want played, ones to avoid, and requests from guests as they come in. This is meant to give your DJ or band a clear, single reference instead of a scattered set of messages, so the right songs play at the right moments without last-minute back-and-forth.
If you've invited your DJ, band, or entertainment supplier to collaborate, they can see this list directly rather than working from a document you email them separately.
Photoshoots
Schedule photoshoots — engagement shoots, getting-ready photos, couple portraits, family group shots — with a date, time, and location for each. This keeps everyone (you, your photographer, your wedding party) working from the same schedule instead of relying on verbal plans made on the day.
If your photographer is invited to the wedding, they'll see the same schedule, which helps avoid the common problem of a shot list existing only in your head.